WhatsApp bot for event and conference organisers — registration, tickets and reminders
The ArabyBot teamOfficial Meta partner · written from our own platform dataOn this page 6
The problem, and the answer
A registration link in an ad, then questions on WhatsApp: «Is there parking?», «What time exactly?», «Can I bring a friend?» — and on the day half the registrants forgot.
Registration in a form inside the chat, the ticket as a product with limited seats paid for or free, a reminder before the event on an approved template, and answers about venue and programme from your file — and the bot books no seat once seats run out.
Also asked as: «بوت تسجيل فعاليات» · «تذكير الحضور بالفعالية على الواتساب» · «تأكيد حضور على الواتساب»
How it actually works
- Registers attendees
An in-chat form that collects name, organisation and email, or a ticket from your store, paid or free, with a set number of seats.
- Answers the details
Venue, map, time, programme, parking and what may be brought, from the knowledge base.
- Reminds before the event
A message on an approved template a day or hours before, with a button to confirm attendance or decline.
- Follows up after
Thanks and a link to the content or survey, and an invitation to the next event for those who opted in.
You upload your prices, your hours and your terms, and the agent answers from them. If an answer is not in your files it says so and hands over to a person — it does not invent one. That is not an optional setting, it is how it works.
And what the bot will not do here
The bot books no seat once seats run out: it reads the tickets left in your store, answers about venue and programme from your file, and hands company and group requests to the organiser.
And the number worth measuring
The number that matters is the share of registrants who attend, raised by the reminder before the event. The second: repeated questions your team answers by hand — they should approach zero.
Not only WhatsApp
The same agent answers on Instagram, Messenger, Facebook comments and TikTok, in the same inbox. The customer who commented on a post and the one who sent a message are the same person — and you see them that way.
Frequently asked
Is the ticket sent on WhatsApp?
The order confirmation and its number arrive on WhatsApp; if the ticket is a digital code it is delivered automatically after payment or confirmation.
Can the reminder go to every registrant at once?
Yes, with a broadcast on an approved template to the registrant list. Broadcast campaigns.
Where to go next
Try the agent before you pay anything
The agent that will answer your customers is the one answering you now: ask it from the chat button here or on WhatsApp. Your account is free with no credit card, and the free trial on your own number or page is activated after you contact our team on customer-service WhatsApp.